1. Additional Secretary & Financial Adviser (AS&FA) of this Department represents the Ministry of Finance to facilitate the decisions taken within the financial powers vested in the Department of Food & PD and carries out the following responsibilities through the Integrated Finance Wing of the Department comprising Budget & Accounts Section and Internal Finance Section.

(i) To ensure that the schedule for preparation of budget is adhered to by the Department and the Budget is drawn up according to the instructions issued by Finance Ministry from time to time;

(ii) To scrutinize budget proposals thoroughly, before sending them to Ministry of Finance.

(iii) To see that complete departmental accounts are maintained in accordance with the requirements under the General Financial Rules. It should, in particular, be ensured that the Ministry not only maintains accounts of expenditure against the Grants or Appropriations directly controlled by it but also obtains figures of the expenditure incurred by the subordinate officers so that the Ministry has a complete month to month picture of the entire expenditure falling within its jurisdiction;

(iv) To watch and review the progress of expenditure against sanctioned grants through maintenance of necessary Control Registers and to issue timely warnings to Controlling authorities where the progress of expenditure is not even.

(v) To ensure the proper maintenance of the Register of Liabilities and commitments as required under the G.F.Rs. to facilities realistic preparation of budget estimates, watching of book debits and timely surrender of anticipated savings;

(vi) To screen the proposals for supplementary demands for grants;

(vii) To formulate the foreign exchange budget for the Ministry and process individual cases for release 0f foreign exchange in accordance with the instructions issued by Department of Economic Affairs from time to time.

(viii) To advise the Administrative Ministry on all matters falling within the field of delegated powers. It has to be ensured by FA that the sanction issued by administrative Ministry in exercise of delegated powers clearly indicates that they issue with the concurrence of FA;

(ix) To identify, in particular, specific savings in cases of creation of posts and to maintain a Register for this purpose;

(x) To scrutinize proposals for re-delegation of powers to subordinate authorities;

(xi) To keep himself closely associated with the formulation of schemes and important expenditure proposals from their initial stages;

(xii) To associate himself with the evaluation of progress/performance in the case of projects and other continuing schemes, and to see that the results of such evaluation studies are taken into account in the budget formulation;

(xiii) To watch the settlement of audit objections, Inspections Reports, Draft Audit Paras, etc.;

(xiv) To ensure prompt action on Audit Reports and Appropriations Accounts ,Reports of Public Accounts Committee, Estimates Committee and committee on Public Undertakings;

(xv) To screen all expenditure proposals to be referred to Finance Ministry for concurrence or comments;

(xvi) To ensure regular and timely submission to Finance Ministry of quarterly staff statements and other reports and returns required by Finance; and

(xvii) To check on O&M functions of the Department through IWSU. Also suggest measures for improvement in the working of Department to achieve speedy/effective disposal of case by conducting specific studies.

Statement showing BE,RE & Actuals in respect of Department of Food & Public  Distribution for the years 2000-2001 to 2005-06

Next